Category/ Item

To Do

Due Date

Assigned to:

Complete

Status

1.0  Objective / Purpose:

2.0  Theme:

Top

• Formal

• Semi-Formal

• Casual

• Outdoors

• Indoors

• Sit down Dinner

• Buffet

• Are Children/Relative Invited?

3.0  Schedule of Events:

Top

• Pre-Event

• Scheduled Speakers

• Event

• Post Event

4.0  Location:

Top

• Date of Event

• Rent Fee/Rental Rate

• Space

• Parking

• Other Considerations

5.0  Accommodations:

Top

• Out of Town Guests

• Number of Rooms

• Singles/Doubles

6.0  Transportation

Top

• Air

• To/From Airport

• To/From hotel

• To/From Event(s)

• Other Transportation

7.0  Invitations: 

Top

• Assemble Guest List

• Special Guests

• Speakers Guests

• VIP's

• Mailing Date

• Reaction Time

• R.S.V.P.'s

8.0  Food / Catering

Top

• Select Catering Company

• Servers/Waiters

• Quantity

• Select Meal

• Timeline

• Schedule of Events to Caterer

9.0  Decorations

Top

• Table Decorations

• Place Cards

• Other decorations

10.0  Rental Items(arrange delivery)

Top

• Tables / Chairs

• Linens

• Tent(s)

Heating

Lighting

• Overhead Lighting

• Weather Considerations

• Dinnerware

Plastic

China

11.0  Entertainment:

Top

Music (Enjoyable to All?)

Live Band

            DJ

Sound Entertainment (704) 873-1386

• Power

• Public Address System

• Games (ie.. Casino Type)

12.0  Children's Activities

Top

• selection (appeal, safety)

• arrange supervision

• additional supplies

13.0  Adult Activities (theme appropriate, references)

Top

• selection (appeal, safety)

• additional supplies

14.0  Pictures / Video

• Photographer

• Videographer

15.0  Lighting

Top

• Spot Lights

• Dimmer Switches