Event Budget

Category/ Item	ESTIMATE	CATEGORY TOTALS	GRAND TOTAL
1.0 Objective / Purpose:
2.0 Theme:
Formal
Semi-Formal
Casual
Outdoors
Indoors
Sit down Dinner
Buffet
Are Children/Relative Invited?
Subtotal:

3.0 Schedule of Events:
Pre-Event
Scheduled Speakers
Event
Post Event
Subtotal:

4.0 Location:
Date of Event
Rent Fee/Rental Rate
Space
Parking
Other Considerations
Subtotal:

5.0 Accommodations:
Out of Town Guests
Number of Rooms
Singles/Doubles
Subtotal:

6.0 Transportation
Air
To/From Airport
To/From hotel
To/From Event(s)
Other Transportation
Subtotal:

7.0 Invitations:
Assemble Guest List
Special Guests
Speakers Guests
VIP's
Mailing Date
Reaction Time
R.S.V.P.'s
Subtotal:

8.0 Food / Catering
Select Catering Company
Servers/Waiters
Quantity
Select Meal
Timeline
Schedule of Events to Caterer
Subtotal:

9.0 Decorations
Table Decorations
Place Cards
Other decorations
Subtotal:

10.0 Rental Items(arrange delivery)
Tables / Chairs
Linens
Tent(s)
Heating
Lighting
Overhead Lighting
Weather Considerations
Dinnerware
Plastic
China
Subtotal:

11.0 Entertainment:
Music (Enjoyable to All?)
Live Band
DJ
Power
Public Address System
Games (ie.. Casino Type)
Subtotal:

12.0 Children's Activities
selection (appeal, safety)
arrange supervision
additional supplies
Subtotal:

13.0 Adult Activities (theme appropriate, references)
selection (appeal, safety)
additional supplies
Subtotal:

14.0 Pictures / Video
Photographer
Video Photographer
Subtotal:

15.0 Lighting
Spot Lights
Dimmer Switches
Lighting for Dinner
Lighting for Speakers
Subtotal:

16.0 Audio / Visuals
Sound System/P.A.
Multi-Media Projector
Overhead
Subtotal:

17.0 Props / Staging